JOB SUMMARY

The Performing & Worship Arts Administrative Assistant assists the Department Chair with all aspects of department administration, including (but not limited to) revenue and expense management; event marketing, advertising and sales; and all processes of private lesson/dance registration, billing, and payment.

Note: This is a 20 hour/week, 10-month term position (Aug 2025 – Jun 2026).

QUALIFICATIONS

• Agreement to live within the Briercrest Institutional Covenant and align with the mission, vision, and values of Briercrest College & Seminary.
• An earned Bachelor’s degree or relevant post-secondary education and related experience.
• Strong communication skills (i.e.: email, telephone, in-person settings).
• Strong organizational skills.
• Strong attention to detail.
• Strong computer skills (e.g.: Microsoft Office, Adobe Photoshop, Windows environment, Canva).
• Strong interpersonal skills, including the ability to work well in a team.
• Self-motivation and discipline, including the ability to work well independently.
• Ability to complete moderate physical tasks (e.g.: lift 50 lbs).
• Familiarity with the typical yearly schedule of the Performing & Worship Arts Department activities.

DESIRED OUTCOMES AND ACTIVITIES

• Actively support and promote the Briercrest College & Seminary vision and mission.
• Actively support and promote all Performing & Worship Arts faculty and students.
• Complete all graphic design elements for departmental events (e.g.: posters, save-the-dates, tickets, programs).
• Oversee advertising (print and online) for events and lessons.
• Oversee all private lesson registrations for College and Conservatory students.
• Oversee and manage all ticket sales for departmental events.
• Oversee volunteers for departmental events.
• Help facilitate departmental events (e.g.: Christmas, recitals, dance performances).
• Prepare contracts for adjunct instructors and hired professional musicians.
• Secure licenses for performance rights (e.g.: CCLI, full-length musicals).
• Mange departmental purchases.
• Complete other related duties as assigned.

TEAM RELATIONSHIPS

This position reports to the Performing & Worship Arts Department Chair.

APPLICATIONS

Applicants should submit a cover letter, résumé/CV, names of three references, and any specified documents by email to the Human Resources office at hr@briercrest.ca.

All employees of Briercrest College and Seminary are required to sign and adhere to our Institutional Covenant. Please review the covenant prior to submitting your application.